Clear capacity planning
that works for your team
WOHLFLOW brings resource planning, task management, and team competencies together on a single platform so you always know who's available and where there's room. Quick setup, instant results.
Three pillars you can build on
We created WOHLFLOW so project-based teams can plan confidently and work efficiently.
Instant visibility
See at a glance who has available capacity. The visual calendar instantly shows opportunities and overloads.
Minimal administration
Drag & drop planning, built-in leave management, and automatic calculations. Spend time on real work instead of admin tasks.
A shared language for the team
Everyone sees the same thing: who's working on what, what's the priority, and where the free capacity is. One platform, one source of truth.
Simple. Clear. Efficient.
All tools in one place
WOHLFLOW provides seamless capacity planning and teamwork with three integrated tools.
Online Capacity Planner
Plan your team's capacity on a visual, intuitive interface. Instantly see where resources are available, and reschedule tasks with a single drag.
- Real-time capacity overview
- Instant visual feedback on overloads
- Simple Drag & Drop scheduling
Competence Matrix
Know exactly what skills your team has. Find the right person for the right task – by skills, experience, and availability.
- Quick search by skills
- Team competency overview
- Seniority level management
Ticketing & Customer Portal
Built-in ticket management system and customer portal, automatically synced with capacity planning. One platform, all data in one place.
- Built-in ticketing and task management
- Customer portal for external clients
- Automatic sync across all modules
The numbers that drive decisions
WOHLFLOW doesn't just plan – it turns your projects, effort and invoices into real-time financial and capacity reports, so you decide from data, not gut feeling.
Project P&L & margin
Project-level profit and loss: invoiced revenue and the cost of logged hours in one view, with real margin.
Cost analysis
Salary-based hourly rates on every effort – see exactly what a project, team or period costs.
Cashflow & revenue
Track expected and realized revenue and receivables from invoices, partial payments and retainers.
Capacity & utilization reports
Who's overloaded, where there's slack, where the bottleneck is – broken down by team and period.
Time & worklog reports
Logged hours by project, task and person – including imported Jira worklogs.
Executive dashboard
The key KPIs in one overview, so leadership sees how the company is doing in seconds.
No more exporting to Excel and stitching numbers together by hand – reports live on the same data your team works with every day.
Learn moreWhat is it costing you to schedule people in a spreadsheet?
Set your team's numbers and see live how much money you're leaving on the table every month.
People whose time needs scheduling
What you bill the client per hour
Hours of work per month that never make it into the system
How many people sit idle in an average month
People running above 100% for months
Time managers spend scheduling and syncing up
Contracts & finance module
+€130/mo
Annual billing
−20% off license cost
Estimated annual savings — that's 2.7% of your estimated monthly revenue
Monthly savings
Wohlflow's monthly fee
Where does this come from?
Work that becomes billable after the fact
Not reported back: missing hours per person
Free capacity that becomes schedulable
Not enough work: who still has room
Prevented burnout and attrition
Capacity heatmap: who has run above 100% for months
Freed-up planning & reporting time
Manager overview: the report builds itself
Assumptions: 15% of missing time logs become billable after the fact; 15% of unused capacity can be filled with new work; chronically overloaded colleagues have a 25% annual attrition risk, of which early warning prevents 50%, calculated with a 200-hour replacement cost; 60% of weekly planning time is freed up, valued at 50% of the hourly rate as internal cost. The revenue estimate assumes 65% billability. Informational estimate, not an offer.
Who is WOHLFLOW for?
WOHLFLOW was built specifically for small-to-medium project-based teams who want to manage capacity efficiently.
Perfect choice if...
- You're a project-based team of 10-50 people
- Capacity planning and visibility matter to you
- You're looking for a quick-to-deploy, simple solution
- You want to see team workload in real time
- You value efficiency and less administration
Frequently Asked Questions
You might have a few more questions. We're here to help!
Born from our own needs.
I worked as a developer for 8 years, then as a Team Lead I realized how hard it is to have clear visibility over a team's capacity. That's why I created WOHLFLOW – a tool that does exactly what we needed: simple, visual capacity planning that actually works.